Question 1

Can I author, edit and review contracts directly with GEP SMART contract management software?

Accepted Answer

Yes. GEP SMART contract management software gives users complete control over the contract management process. This includes contract authoring, sharing and stakeholder review. Contract authoring and creation in GEP SMART is extremely user friendly thanks to Microsoft Word integration, plus the ability to copy existing contracts, add clauses from a clause library, include contract variables, and edit and store any subsequent changes.

Question 2

Can GEP SMART be used to store past and new contracts?

Accepted Answer

Yes. GEP SMART can act as a repository of contracts, past and present. In fact, GEP SMART is an intelligent contract management solution that goes a step further to provide real-time contract status alerts — everything from imminent expiration to renewal. It also updates you about contract performance – highlighting high-performing contracts as well as those that need your attention.

Question 3

Can the GEP SMART contract management software be linked to the sourcing and supplier management tool?

Accepted Answer

Absolutely. GEP SMART is a unified procurement platform. This means that all its source-to-pay functionality is seamlessly tied together. Hosting auctions, auto flipping of winning bids to contracts, initiation of contract management and supplier management processes – it’s all possible on GEP SMART.

Question 4

How does GEP SMART help with contract utilization and contract compliance?

Accepted Answer

GEP SMART’s comprehensive tracking and reporting functionalities help improve contract compliance and utilization. This includes purchase order tracking against contracts, and reports on variations in pricing or other factors between the contract and invoice. The platform can also help analyze supplier performance and keep track of delivery turnaround times — contracted versus actual. Spend analysis, strategic sourcing, contract management, supplier management and P2P help in identifying what is being purchased by whom, from which suppliers, and at what price — all while providing insights into whether contracts are actually being utilized by buyers, or not.

Question 5

Will GEP help migrate existing contracts into GEP SMART?

Accepted Answer

Certainly. Our team will help integrate your ERP or contract management system with GEP SMART for migration of existing contracts.

Question 6

Can new contracts created using GEP SMART contract management software be copied to my ERP system?

Accepted Answer

Yes. We can work with you to build a custom-configured interface that automatically captures every contract made on GEP SMART for your ERP system.

Question 7

Does GEP SMART support digital signatures for contracts?

Accepted Answer

Yes. GEP SMART supports contract approval through authorized digital signatures, thereby reducing paperwork, improving process efficiency and speeding up Rfx-to-contract processes.

Question 8

How does the collaborative contract authoring tool work?

Accepted Answer

GEP SMART contract management takes both internal and external stakeholders into consideration to allow collaborative editing, access control, redlining, check-out/check-in, version control, side-by-side comparison, approval routing and attorney reviews. Suppliers also have access to these editing and reviewing functionalities to amend contracts where required. Everything is recorded for full audit trail, with full logging and non-destructive editing.

Question 9

Where are the contract documents stored? Are my contracts safe?

Accepted Answer

Contract documents are securely stored on the Microsoft Azure cloud platform in a central repository, accessible anytime, anywhere, on any device. Microsoft Azure — on which GEP SMART is natively built — is an industry-leading cloud platform that safeguards the security of user data. State-of-the-art encryption, cryptography and database infrastructure ensure that your data is always secure, wherever it is hosted or accessed.

Question 10

How many contract documents can I store?

Accepted Answer

As many as you want. The GEP SMART platform imposes no limits on the number of contract documents you can create or store within it.

Question 11

How can GEP SMART be configured to send contract status alerts to a pre-defined set of users?

Accepted Answer

GEP SMART enables contract owners and other users with valid permissions to add notifications to a contract, and for specific groups of stakeholders to receive these notifications according to milestones reached in the contract. As there is no limit to the number of notifications or the number of people who can receive them, you can allow different groups to receive varying messages at different times. With this flexibility, you can keep the contract at the heart of the supplier relationship and maximize utilization, compliance and realization of the savings the contract is supposed to generate.

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