Manual processes like paper invoices, legacy optical character recognition (OCR), and email-based data entry slow down AP operations and make full automation impossible. These outdated methods create errors, delays and unnecessary costs.
E-invoicing transforms invoice receiving by streamlining workflows, integrating seamlessly with your P2P systems, and boosting efficiency at every step. The result? Lower costs, better data and faster processing — all with less manual effort.
How the Solution Works
GEP’s e-invoicing solution captures and processes all supplier invoices — e-invoices, PDFs, and paper — through a single global platform. AI-orchestrated automation eliminates manual entry, validates data and ensures compliance. You get accurate, ready-to-use invoice data, real-time visibility and secure archiving.
Integration with Global E-Invoice Networks
AI-Powered Data Capture from PDFs
Digitization of Paper Invoices
Smart Invoice Preprocessing
Built-In Compliance
Flexible System Integration
Automated Archiving
Real-Time Visibility and Supplier OptimizationIntegration with Global E-Invoice Networks
Integration with Global E-Invoice Networks
Connect to major networks and receive invoices from millions of pre-enabled suppliers. Small vendors can use a key-in portal.
AI-Powered Data Capture from PDFs
AI-Powered Data Capture from PDFs
Extracts and structures invoice data from PDFs with over 99.5% accuracy, no manual effort needed.
Digitization of Paper Invoices
Digitization of Paper Invoices
Fully managed digitization with high-accuracy, line-level data extraction for paper invoices.
Smart Invoice Preprocessing
Smart Invoice Preprocessing
Validates, enriches, and flags invoices before they enter your system, ensuring clean, actionable data.
Built-In Compliance
Built-In Compliance
Meets country-specific e-invoicing mandates and retrieves data from government platforms where required.
Flexible System Integration
Flexible System Integration
Delivers invoice data, images, and attachments directly into your ERP or AP system in your preferred format.
Automated Archiving
Automated Archiving
Stores invoices securely and in line with local retention regulations.
Real-Time Visibility and Supplier Optimization
Real-Time Visibility and Supplier Optimization
Track invoices at every step. Identify and transition paper-based suppliers to e-invoicing easily.
Benefits of Receiving Invoices Electronically
Process Automation and Efficiency
Automate invoice capture across channels — e-invoices, PDFs and paper — and integrate directly with your ERP or AP system. Free your team from repetitive tasks and improve speed, accuracy and control across the invoice lifecycle.
High-Quality, Actionable Data
Get structured, validated invoice data from the start. Automated checks and preprocessing ensure cleaner inputs, fewer exceptions and faster approvals, leading to better financial accuracy and performance.
Cost Savings and Operational Excellence
Eliminate manual handling, scanning and data entry. With digital workflows, you can reduce invoice processing costs by up to 80% and reallocate resources to more strategic AP functions.
Enhanced Supplier Collaboration
Provide suppliers with real-time visibility into invoice status and reduce back-and-forth. Better data governance and transparency help strengthen relationships and resolve disputes faster.
Greater Financial Performance and Control
Gain a clear view of every invoice — regardless of channel — and use insights to optimize DPO, working capital and cash flow. Shift from reactive processing to proactive AP strategy.
Seamless Global Compliance
Meet country-specific e-invoicing mandates with one unified solution. GEP supports B2B compliance, automated archiving and government reporting across regions.
SEE MORE INNOVATIVE FEATURES
FAQs
Invoice exceptions are almost always a data problem — missing fields, format mismatches, failed validations — and they compound quickly at enterprise scale. GEP's invoice receiving solution tackles this before invoices enter your systems through smart preprocessing: every invoice is validated, enriched, and flagged for issues at the point of capture rather than after it has already disrupted the workflow. AI agents interpret invoice content contextually — not just against a template — catching errors that rule-based systems miss. The result is cleaner data from the start, fewer exceptions reaching AP teams, and faster straight-through processing across the full invoice volume.
Most organizations receive invoices across a fragmented mix of channels — e-invoicing networks, PDF email, EDI, and paper — and reconciling them into a single workflow is where manual effort and errors accumulate. GEP's invoice receiving solution captures and processes all invoice types through a single global platform, with no requirement for suppliers to change how they send. E-invoices arrive via 70+ integrated network providers including Peppol. PDFs are captured with 99.5% AI accuracy. Paper invoices are digitized automatically. All of them are validated, normalized, and delivered into your ERP or AP system in your preferred format — giving you one consistent process regardless of what your supplier base looks like.
Invoice data quality is the foundation everything else in finance and procurement is built on. For AP teams, poor data means manual correction, exceptions, and delayed payments. For CFOs, it means unreliable cash flow visibility and working capital decisions made on incomplete information. For CPOs, the stakes are higher still: spend analytics, touchless P2P, and agentic AI all depend entirely on the quality of data entering the process. Research shows that even in ERP-automated organizations, only 32.6% of invoices are processed touchlessly — the ceiling is not the automation tools, it is the invoice data feeding them. GEP's invoice receiving solution addresses this at the source, delivering 100% data quality on e-invoices and 99.5% accuracy on AI-based PDF capture.