Invoice Management

Eliminate invoicing complexity, strengthen supplier relationships, and drive higher savings with GEP SMARTTM invoice management. GEP SMART intelligently automates invoice handling processes including validation, matching and reconciliation to deliver next-gen invoice management.

Enterprises can digitize existing paper invoices and feed them into the system. Suppliers can submit invoices through EDI connections or by using the GEP SMART supplier portal. And unlike stand-alone invoice management systems, GEP SMART is a unified source-to-pay platform that stores all your data in one place – from contracts to purchase orders to invoices and payments. This enables automatic capture of payment terms, improves cash flow and drives additional saving for the business through early payment discounts. The platform also helps procurement teams capitalize on dynamic discounting opportunities.

With GEP SMART invoice management, enterprise procurement teams can improve cycle times, reduce paperwork and gain enterprise-wide visibility into outstanding payments. It reduces the burden on Accounts Payable and Finance teams – leaving only true exceptions requiring manual processing.

At each and every step through the invoicing lifecycle, GEP SMART creates a robust audit trail, recording all relevant data to smooth the execution of audit processes and to ensure global invoicing compliance.

 

The flexibility of the solutions is a real advantage for us because our sourcing initiative will continue to evolve and we believe that GEP's procurement technology can accommodate these changes.
– Vice President of Strategic Sourcing at Starwood Hotels and Resorts

THE GEP SMART ADVANTAGE

Invoice Reconciliation

Automate your invoice reconciliation process to eliminate errors, mitigate risks and reduce the burden on your Accounts Payable team and enable greater strategic insights

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Supplier Interaction

Enable supplier self-service, promote transparent buyer-supplier information exchange and build win-win partnerships with cloud-native GEP SMART

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Multi-Way Matching

With AI powered GEP SMART, validate invoices against original purchase orders and negotiated prices with configurable tolerances and matching rules – all at the click of a button

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Dynamic Discounting

Automate your discount management process and improve cash management. The powerful procurement platform can also notify your AP team about upcoming payment-driven savings opportunities

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eInvoicing

Reduce invoice processing cycle time and boost supplier participation while improving spend visibility and optimizing cash flow with GEP SMART’s electronic invoice receipt management function

Exception Handling

Maximize your invoice processing throughput with minimal input. Enable your buyers to resolve most of the issues that might cause an invoice exception before it even reaches your AP team