Purchase Order Tracking System

From requisition to invoice payment, GEP SMART handles the full procure-to-pay process and gives complete visibility of the progress of your purchase orders at all times. Buyers can track the status of their requisition — from submission through multi-stage approval, through flipping into a purchase order, submission to the supplier, acknowledgement by the supplier, to advanced shipping notice (ASN), and finally the invoice.

Once the goods or services are received, the receipt can be created manually, flipped from the order or even from the invoice. Throughout the process, everything is visible, trackable and reportable. Category managers can report on contract utilization, supplier managers can report on contract compliance, category buyers can report on purchasing activity, and the CPO has oversight of the entire process.

And because everything is trackable and visible, there are no follow-up emails, frequent reminders, or status requests from buyers and other stakeholders. Now doesn’t that make things easy for your procurement team?

THE GEP SMART ADVANTAGE

Punch-out Catalogs

No more of manual catalog maintenance. Find a consolidated list of items from all supplier websites, external procurement applications or hosted e-procurement systems at one place – GEP SMART

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Hosted Catalogs

Eliminate the need to integrate complicated e-commerce systems or rely on third-party operators – GEP SMART’s hosted catalogs make it easier for suppliers to sell more and for enterprises to buy better

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Guided Buying

Purchase goods and services through the best buy-pay channel and from preferred suppliers. Fine-tune the guided buying process to suit your buying preferences and drive higher compliance with GEP SMART

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Blanket Order

Effectively manage recurring, pre-specified purchases, drive higher purchasing compliance and achieve leaner operations with AI-powered GEP SMART

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Catalog Maintenance

Provide your suppliers access to maintain, update and refresh their catalogs, and customize pricing and inventory and enjoy a familiar shopping experience

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Contract Utilization

Track your contract utilization and evaluate whether or not your hard-negotiated contracts are delivering optimal value and savings with GEP SMART