Question 1

Which spend management processes can GEP SMART automate?

Accepted Answer

GEP SMART is a unified, procurement software platform with end-to-end source-to-pay (S2P) capabilities, comprising comprehensive spend management tools, such as spend analysis, strategic sourcing, savings tracking, contract management, category management, supplier management, and procure-to-pay. With these spend management tools, GEP SMART automates all sourcing and procurement processes – from sourcing to payment.

Question 2

How can a spend management software help in my strategic sourcing activities?

Accepted Answer

GEP SMART spend management platform features a comprehensive sourcing functionality that can help enterprises engage with the right suppliers across spend categories to drive best-value deals aligned with strategic sourcing milestones. Using the e-sourcing function, users can collaborate across offices to evaluate suppliers, author RFPs, streamline RFx-to-award cycles, and execute sourcing events like e-auctions. Once the sourcing process is complete, GEP SMART allows you to quickly convert winning bids to negotiated contracts that buyers can use to make compliant purchases.

Question 3

Can I plan and budget my spend using GEP SMART?

Accepted Answer

GEP SMART’s spend analysis function helps users identify savings opportunities and launch new savings projects. Users can establish estimated spend and savings targets, then define milestones based on when they expect to negotiate and realize those savings. Our spend management system includes a savings tracking functionality that allows users to build, track and manage their savings pipeline by collaborating with team members and stakeholders in real time. Users can also leverage our spend management platform’s savings dashboard, performance benchmarking and savings validation capabilities to manage their spend more effectively.

Question 4

Can I manage direct as well as indirect spend with GEP SMART?

Accepted Answer

Yes. With GEP SMART users can manage both direct as well as indirect spend. GEP’s category experts work with you during the configuration of the system to ensure your business processes and use cases for all categories are mapped to the system.

Question 5

Is there any training required to use GEP SMART spend management software?

Accepted Answer

The GEP SMART spend management platform is designed to facilitate intuitive navigation and is simple to use. It enables users to drive significant savings and performance with little or no training required. However, we do provide all training and onboarding support to all new users.

Question 6

Does GEP SMART allow users to requisition and/or purchase goods directly?

Accepted Answer

Yes, users can purchase goods based on specific business rules through the GEP SMART’s purchasing function. Automated req-to-order processes can be managed through the configuration of multiple variables, such as spend limit, category and business unit, etc. Authorization and approval workflows are completely configurable to your business. Users can also use pre-approved catalogs (in-house or punch-out supplier catalogs) for purchasing. They can compare across different suppliers or lines, fill shopping carts, and place easily trackable purchase orders.

Question 7

Our organization has a complex spend management process. Can GEP SMART be configured to our spend management workflow?

Accepted Answer

GEP SMART is designed to accommodate even the most complex spend management processes. The platform can be fine-tuned and configured to your spend management workflow.

Question 8

Can the GEP SMART spend management platform help analyze spend if my data and processes are scattered across multiple systems?

Accepted Answer

Yes. GEP SMART can collate spend data from multiple source systems. It goes a step further and enriches it through data cleansing, data classification and data validation processes before presenting it as a single dataset. GEP SMART will also integrate with all your major back-office and ERP systems, bringing your entire spend system together.

Question 9

Is my spend data and supplier information secure on the GEP SMART procurement platform?

Accepted Answer

Of course. We understand that supplier information, spend data, contract documents and other business-critical, confidential data must always be kept secure. GEP SMART is native to the market-leading Microsoft Azure cloud platform that provides unmatched, multi-layered data security and is a lot safer than any behind-the-firewall software available on the market.

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