Most P2P systems feel like a hurdle, not a help. Requests stall in approval loops, invoices get kicked back for minor errors, and Finance is left chasing data. It’s a drain on productivity and a risk to supplier relationships.
GEP SMART removes the friction by embedding coordinated GEP Qi agents directly into your workflow. These agents don’t just process data. They structure requests, resolve exceptions before they escalate and predict approval paths. It’s a touchless experience that turns procurement from a bottleneck into a competitive advantage.
The P2P Experience Teams Actually Want
Buying That Doesn’t Feel Bureaucratic
Unified intake, clear choices and instant routing powered by the Smart Input Agent and Intelligent Buying Agent
Invoices That Don’t Need Babysitting
Touchless matching and real-time validation driven by the Invoice N-Way Matching Agent and Fraud/Anomaly Detection Agent
Payments That Stay Predictable
Clean processing, better cash control and full visibility across suppliers supported by the Approval Recommendation Agent and Integration Agent
GEP Qi: Intelligence in Every Transaction
GEP Qi works across every step of P2P to coordinate actions, not just automate tasks. It captures approvals, matches invoices, routes requests and flags exceptions in real time so work keeps moving without manual intervention.
Instead of disconnected workflows and constant follow-ups, teams operate with a continuous flow of decisions, data and actions that stay aligned from requisition through payment.
Everything You Need for Fast Accurate P2P
Intake That Gets It Right the First Time
Guided buying with smart recommendations and policy awareness powered by the Smart Input Agent and Intelligent Buying Agent
Orders That Don’t Slow You Down
Automatically create and track purchase orders with full visibility from request through fulfillment.
Touchless Invoice Matching
N-way matching, strong exception handling, and global tax validation for worldwide compliance.
Payments With No Loose Ends
Consolidated payment runs, better cash flow, virtual card support, and seamless integration with all major ERP systems.
Budgets and Compliance Built In
Control spend with real-time budget checks and policy enforcement embedded in every transaction
Inventory That Matches Reality
Clear visibility across receipts, warehouses and materials with alerts supported by the Receiving Agent
Frequently Asked Questions
GEP SMART P2P software gives users the flexibility to custom-configure approval workflows. All approvers (serial, parallel and pool) and automatic approvals are decided by a combination of variables. The purchase requisition and approval process can be simplified by allowing low-risk, low-value, catalog-based purchase requisitions to be directly forwarded to pre-approved suppliers, and other purchase requests to be sent to designated personnel.
Yes — the GEP SMART procure-to-pay solution features interactive dashboards that allow tracking of open and fulfilled purchase orders at every level, in a single convenient view, regardless of whether purchase requisitions are attached.
Yes — GEP SMART can perform multi-way invoice matching, resolving problems that might result in invoice exception. Well before invoices reach accounts payable, GEP SMART runs change-invoice and change-order processes to effectively incorporate changes in pricing or quantity. And since invoice form and composition have no bearing on the process, GEP SMART can handle invoices whether they are submitted without an order, on paper, or via email.
Yes — supplier relationship management is a major function of the GEP SMART procurement platform. GEP SMART helps users monitor performance and proactively maintain better relationships with suppliers. Supplier relationship management on GEP SMART features the ability to construct robust governance structures, deploy appropriate supplier engagement models, and participate in an assortment of focused, joint activities. It also gives users the power to define action plans, assign stakeholders and measure results of supplier engagements.
Standalone P2P tools often fail to efficiently link together all processes of the S2P cycle, impeding collaboration and stifling the workflow. GEP SMART, on the other hand, is much more than a procure-to-pay platform. It is a complete, unified, source-to-pay procurement platform with P2P as an integral part. GEP SMART enables enterprises to streamline and automate their end-to-end S2P process including spend management, sourcing, contract management, supplier management, P2P, savings tracking and much more.
Based on the business rules that need to be applied, GEP SMART allows users to easily amend, withdraw or change purchase orders. GEP SMART can be entirely customized to mirror the way your enterprise operates. You can fully incorporate your policies and processes into the software — and GEP’s procurement experts will also help you outline best-practice policies from the ground up.
GEP SMART gives you the flexibility to control rights and permissions for every user — this means that you can permit or restrict users from preparing or approving purchase requests. In addition, you can custom-configure the requisition approval hierarchy according to your organizational structure and reconfigure it as needed at future points.
Yes, you can create a requisition to engage with independent vendors on GEP SMART and then run it through an approval hierarchy prior to processing. However, the usual best practice is to engage with pre-approved vendors to limit off-contract purchasing. Nonetheless, an ad-hoc request can be competitively sourced for best results, because requisitions can also be “sent for bidding” at any given point.
If approvers do not approve or reject requisitions within the stipulated time frame, they will receive system-generated reminders. If they do not respond to these alerts, the requestor can either withdraw and cancel the requisition, or resubmit it after selecting a different approver. GEP SMART procure-to-pay software can also be configured to reroute approvals to other members of that approval pool.
Yes. Workflows on GEP SMART procure-to-pay software can be customized as hierarchical, parallel or pool. This is similar to the way approvals can be configured depending on value, category, geography and business unit. These workflows can then be applied to purchase requisitions and/or purchase orders, and can vary depending on the best fit for the enterprise.
Yes. GEP SMART procure-to-pay software includes comprehensive user roles, which means that the software understands who you are, automates approvals, and populates requisitions and orders with accounting and other codes without any manual intervention.
