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Collaborative Contract Management and Authoring Solution

A contract, by definition, is a collaborative document, especially when it’s a procurement contract. There are multiple stakeholders on the buyer side who will collaboratively work on the contract,  and the supplier is a rather important part of the process too.

A procurement contract will probably involve the category manager, a buyer or several buyers, the legal department, a senior stakeholder or two for signature, and the account manager, legal, and executive on the supplier side. Several stakeholders may want to offer inputs to the contract terms. Legal, of course, will provide the main structure of the contract, but your category team and buyers may have specific service-level and pricing requirements, perhaps to be included as addenda. Senior team members may ask for inputs and then review and select the edits they want to use.

All of this is possible in GEP SMART procurement software. Collaborative editing, access control, redlining, check-out/check-in, version control, side-by-side comparison, approval routing and attorney review processes are all part and parcel of GEP SMART’s contract management function.

When the final draft is sent to the suppliers, the same editing and reviewing functionality is available to them. Suppliers can add their redlines and return the amended contract to you for review, before the final contract document is created. Everything is recorded for full audit trail, with full logging and non-destructive editing. This is how contracts work, this is how GEP SMART works. 










GEP SMART’s contract management tools provide end-to-end, company-wide contract management capabilities — from initial request all the way through long-term maintenance, monitoring and analysis of performance. Contract data flows easily throughout the contract life cycle — affording smarter, faster work processes, and galvanizing time- and labor-saving innovations, such as automatic document creation.

Collaborative Contract Authoring

Comprehensive contract creation and approval functionality — from collaborative redlining with stakeholders and suppliers to digital signatures — speeds up the contract authoring process

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Source-to-Pay Integration

Create contracts directly from supplier offers in any sourcing event. Push the negotiated prices and terms into online catalogs to facilitate easy, compliant purchases and drive more savings

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Enterprise-Wide Contract Intelligence

Single procurement data warehouse with intuitive dashboards provides full contract visibility, showing contract utilization and compliance, as well as supplier performance metrics and risk status

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Intelligent Contract Repository

With robust, free-text and string search of the centralized, web-based contract warehouse, you can quickly find any contract-related information you need — anytime, anywhere, from any device

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Compliance Tracking & Reporting

GEP SMART's integrated reports help you easily monitor contract execution and contract compliance, based on user-defined attributes, to ensure compliance at every stage of the purchasing cycle

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Auto Alerts & Event Reminders

GEP SMART's user-configurable auto-alerts trigger action at key points in the contracting life cycle, allowing you to effectively plan contract reviews, renewals, or rebids

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