Which spend management processes can GEP SMART automate?

GEP SMART is a unified, procurement software platform with end-to-end source-to-pay (S2P) capabilities, comprising comprehensive spend management tools, such as spend analysis, strategic sourcing, savings tracking, contract management, category management, supplier management, and procure-to-pay. With these spend management tools, GEP SMART automates all sourcing and procurement processes – from sourcing to payment.

How can a spend management software help in my strategic sourcing activities?

GEP SMART spend management platform features a comprehensive sourcing functionality that can help enterprises engage with the right suppliers across spend categories to drive best-value deals aligned with strategic sourcing milestones. Using the e-sourcing function, users can collaborate across offices to evaluate suppliers, author RFPs, streamline RFx-to-award cycles, and execute sourcing events like e-auctions. Once the sourcing process is complete, GEP SMART allows you to quickly convert winning bids to negotiated contracts that buyers can use to make compliant purchases.

Can I plan and budget my spend using GEP SMART?

GEP SMART’s spend analysis function helps users identify savings opportunities and launch new savings projects. Users can establish estimated spend and savings targets, then define milestones based on when they expect to negotiate and realize those savings. Our spend management system includes a savings tracking functionality that allows users to build, track and manage their savings pipeline by collaborating with team members and stakeholders in real time. Users can also leverage our spend management platform’s savings dashboard, performance benchmarking and savings validation capabilities to manage their spend more effectively.

Can I manage direct as well as indirect spend with GEP SMART?

Yes. With GEP SMART users can manage both direct as well as indirect spend. GEP’s category experts work with you during the configuration of the system to ensure your business processes and use cases for all categories are mapped to the system.

Is there any training required to use GEP SMART spend management software?

The GEP SMART spend management platform is designed to facilitate intuitive navigation and is simple to use. It enables users to drive significant savings and performance with little or no training required. However, we do provide all training and onboarding support to all new users.

Does GEP SMART allow users to requisition and/or purchase goods directly?

Yes, users can purchase goods based on specific business rules through the GEP SMART’s purchasing function. Automated req-to-order processes can be managed through the configuration of multiple variables, such as spend limit, category and business unit, etc. Authorization and approval workflows are completely configurable to your business. Users can also use pre-approved catalogs (in-house or punch-out supplier catalogs) for purchasing. They can compare across different suppliers or lines, fill shopping carts, and place easily trackable purchase orders.

Our organization has a complex spend management process. Can GEP SMART be configured to our spend management workflow?

GEP SMART is designed to accommodate even the most complex spend management processes. The platform can be fine-tuned and configured to your spend management workflow.

Can the GEP SMART spend management platform help analyze spend if my data and processes are scattered across multiple systems?

Yes. GEP SMART can collate spend data from multiple source systems. It goes a step further and enriches it through data cleansing, data classification and data validation processes before presenting it as a single dataset. GEP SMART will also integrate with all your major back-office and ERP systems, bringing your entire spend system together.

Is my spend data and supplier information secure on the GEP SMART procurement platform?

Of course. We understand that supplier information, spend data, contract documents and other business-critical, confidential data must always be kept secure. GEP SMART is native to the market-leading Microsoft Azure cloud platform that provides unmatched, multi-layered data security and is a lot safer than any behind-the-firewall software available on the market.

Enterprise Contract Management Software System and Platform Solutions

Procurement teams spend a lot of time and effort getting their contracts right. Negotiating hard to maximize savings and driving more value is a key role for each category team. Often this part of the procurement process can take up so much time and bandwidth that as soon as a contract is signed and sealed, you’re on to the next one.

But, here’s a common problem. The savings and benefits depend on the supplier’s compliance with the contract, and utilization of the contract by buyers. All the hard work done in getting the contract to the point of signature cannot, by itself, guarantee you the results. Contracts must be monitored, and their compliance and utilization must be reviewed and evaluated on a regular basis. When contracts are filed and forgotten, all that effort in negotiation can go waste. GEP SMART ensures that this doesn’t happen.

Unlike other contract management systems, which serve as little more than contract repositories, GEP SMART is an intelligent contract management solution that tells you what you need to know and what you need to do to keep your savings projects on track.

GEP SMART gives you enterprise-wide contract intelligence, across categories and regions, to see which contracts are performing well, which ones need your attention, and which ones are coming up for renewal. No more searching for historical contracts to confirm that the service you are receiving from a supplier complies with the contract terms. GEP SMART will tell you if something’s amiss.